Privacy policy and data retention

Shiftly is a UK candidate sourcing and recruitment support business. We act as a data controller for the business information you submit through this website.

You can contact us about privacy at enquiries@meridiansourcing.co.uk.

Through the staffing enquiry form we collect: your company or agency name, website and address; your business type; the contact person's name, job title, business email address and telephone number; and the vacancy details you provide, including location, postcode, pay, working patterns, candidate requirements, selection preferences and commercial terms.

We do not ask for, and ask you not to submit, passport scans, identity documents, bank details, National Insurance numbers, health information or any other sensitive personal information through the enquiry form. Candidate personal data is held separately and is never sent to clients automatically.

We use your information to review and respond to your enquiry, to confirm and clarify the vacancy requirements, to source and screen candidates against your brief, and to manage the commercial arrangement between us.

We may email you about your enquiry, including a confirmation of receipt, your reference number and any follow-up questions. We do not sell your information or add you to unrelated marketing lists.

We process enquiry and vacancy information on the basis of legitimate interests — responding to a business request you have made — and, where an agreement is put in place, for the performance of that contract. Where you have given consent for us to contact you about the enquiry, you may withdraw it at any time.

Enquiry and vacancy records are retained for 24 months from the date of last contact, after which they are deleted or irreversibly anonymised.

Where a commercial agreement is in place, related records may be retained for up to six years to meet UK accounting and tax requirements.

Candidate information relating to an unsuccessful introduction is deleted within 12 months, unless the candidate asks us to keep it for future opportunities.

Access to the enquiry database is restricted to authorised administrators of our sourcing team. Client enquiries are never visible to other clients, and candidate details are not released automatically to any client.

We use reputable service providers for website hosting, database storage and email delivery. They process information on our instructions only.

Under UK data protection law you may request a copy of the information we hold about you, ask us to correct or delete it, object to certain processing, or ask us to restrict it. Contact us at the email address above and we will respond within one month.

If you are not satisfied with our response you may complain to the Information Commissioner's Office (ico.org.uk).

This website does not use advertising or tracking cookies. We apply access controls, encryption in transit and role-based permissions to protect the information you submit.

No transmission over the internet is completely secure, so please do not send sensitive documents by email or through the enquiry form.